OUTniagara is hiring a Project Assistant!
OUTniagara – Project Assistant
(Part Time –14 hours/week)
- Expected Start Date: July 6th, 2022
- End Date: March 31, 2023
- Expected hours: 14 hours per week. Some evenings and weekends will be required.
- Pay rate: $27.40/hour – paid bi-weekly
- Location: Primarily remote, with semi-regular in-person meetings and project components depending on COVID-19 safety protocols.
How to Apply
- Please send cover letter and resume to firstname.lastname@example.org with the subject: Application: 2022 Project Assistant
- Application deadline: June 28th, 2022 at 5pm
Summary of Position
Reporting to the Project Coordinator and working within an anti-oppression, anti-racism, equity and inclusion lens; the Project Assistant will work closely alongside the Project Coordinator (Kerry Duncan), the OUTniagara Board of Directors, and various consultants, contractors, the Regional Advisory Committee, and other project stakeholders to implement and provide administrative support for OUTniagara’s second Phase of its federally funded project, Informed, Inclusive, Indivisible: Collectively Advancing 2SLGBTQ+ Equality in Niagara+.
About the Project
This 12-month project, which is phase 2 of the project, Informed, Inclusive, Indivisible: Collectively Advancing 2SLGBTQ+ Equality in Niagara+, will strengthen the capacity and networks of OUTniagara to advance 2SLGBTQQIA+ equity and access in the region. Activities and focus of the project are in response to the findings and recommendations outlined in the 2SLGBTQQIA+ Community Strengths and Needs Assessment Report and include enhancing organizational health and sustainability through developing funding and communications strategies and conflict resolution policies; building the skills and capacity of community partners; strengthening networks, collaborations and partnerships; and fostering and strengthening meaningful, authentic, and sustained relationships with local communities and organizations, led by people from Indigenous, Black, melanated/ racialized communities and/or those who identify with experiences of those of the global majority.
- Primarily residing in the Niagara region;
- Consistent access to an internet connection and telephone service;
- Ability to work both from a home office and at partner locations throughout the region as required;
- Successful completion and receipt of a Vulnerable Sector CPIC (any costs related to this review will be reimbursed by OUTniagara);
- Consistent communication with Project team, OUTniagara Board of Directors, Regional Advisory Committee, and other stakeholders, as directed by the Project Coordinator;
- Compliance with all OUTniagara policies and protocols;
- All employees and board members of OUTniagara are expected to comply with guidelines of Niagara Public Health and the Province of Ontario;
- Preference will be given to qualified candidates within the 2SLGBTQQIA+ community and we encourage persons of other equity-seeking groups to apply.
Studies have shown that candidates from historically and currently marginalized and targeted groups are less likely to apply to jobs unless they meet every single qualification in the job posting. OUTniagara is committed to creating a diverse and inclusive environment so we strongly encourage you to apply even if you don’t believe you meet every single qualification outlined.
OUTniagara is committed to being an equal opportunity employer focused on prioritizing equity-guided practices. In addition to the personal and professional experience listed in the job post related to personal and professional experience within Two Spirit, lesbian, gay, bisexual/pansexual, transgender, gender non-conforming/ non-binary, queer, questioning, Intersex, and asexual/ demisexual communities , the OUTniagara hiring committee will be prioritizing candidates from historically and presently excluded and marginalized communities and identities, such as (but not limited to): Indigenous, Black, melanated/racialized/ those from the global majority, disabled, HIV positive, parents/ caregivers, and people with lived experience of poverty, mental illness, homelessness/ houselessness.
Knowledge & Experience Required
- Three (3) or more years of work, lived and/ or professional experience with the 2S & LGBTQQIA+ communities within the Niagara region, with a particular focus on partnership fostering, financial management, equity, inclusion, diversity and/or social work-related fields;
- Understanding of the findings and recommendations within OUTniagara’s 2SLGBTQQIA+ Community Strengths and Needs Assessment Report;
- Working knowledge of the following software: Zoom, Slack, Canva, Adobe, Excel and other MS Office applications (Word, Excel, Powerpoint), MS Outlook & calendar, Google Suite (Email, Calendar, Drive, Docs, Sheets);
- Financial literacy and tracking;
- Experience working with the following social media platforms: Facebook, Instagram, and Twitter;
- Ability to work independently and as part of a team to ensure deadlines are met;
- Writing reports, preparing board and meeting documents, creating slide presentations, and financial reporting;
- Strong time management and creative problem solving;
- Participate in any necessary feedback and human resources processes for the WAGE Project or Project Assistant position, as required by the OUTniagara Board of Directors.
Preferred Skill Sets, Training, & Experience
- Bilingual with proficiency (written and verbal) in English and French is preferred, but not required. Any additional language proficiencies will also be viewed as an asset;
- Group facilitation and presentation skills;
- Communications skills such as media relations and graphic design;
- Working knowledge of the following software: WordPress, Wave, Nextcloud;
- Completed trainings: Anti-oppression and anti-racism, Naloxone & Harm Reduction, First-aid/CPR, mental health first aid and non-violent crisis intervention certifications;
- Understanding of not-for-profit board governance models;
- Valid class G driver’s license and access to an insured and licensed vehicle.
- Regular Meetings & team communication: Weekly staff meeting, bi-weekly Project Team meetings, and additional monthly committee meetings, as directed by the Project Coordinator. Meetings will take place primarily on an online platform, but will be in-person based on COVID-19 safety measures and based on the needs of the project;
- Reporting and documents: Drafting and collaborating on transition reports, monthly board meeting reports, working on the development of resource-based document, administrative management of minutes, transcripts, and closed captioning for video content, taking meeting minutes;
- Administrative Duties: Weekly communication via Slack with the Project Team, maintaining shared network drive, regular scheduling with a range of project stakeholders, coordinating logistics of in-person meetings including meeting space, catering, travel, and accommodation needs;
- Financial duties: Reconcile and maintain petty cash working with the Project Coordinator, the OUTniagara bookkeeper and Treasurer on expense tracking and reconciling, coordinate details for project honourarias;
- Outreach duties: Delivering presentations, tabling at community events, delivering promotion materials, as needed
- Communications duties: Developing social media content & copy, occasional graphic design using Canva;
- Other duties as required that support the mission and goals of OUTniagara, the project and under the direction of the Project Coordinator.
If you have any questions about this position, please email email@example.com.